Procurement: vendors, POs, GRNs

Vendor master

/procurement shows every vendor with rating, MSME flag, GSTIN, open PO count, and AR ageing. Click any vendor row for the full drilldown — PO history, GRNs, ageing strip, edit dialog.

Add vendors one at a time via the dialog or bulk-import CSV. Validation enforces GSTIN format, PAN format, IFSC pattern, and (when both GSTIN + PAN are supplied) cross-checks that the embedded PAN of the GSTIN matches the supplied PAN.

PO lifecycle

• DRAFT — created, editable
• ISSUED — committed, vendor notified, e-way bill eligible
• PARTIAL_RECEIVED — at least one GRN, more outstanding
• RECEIVED — every line at-or-above its cap
• CANCELLED — terminal, can't be reopened

GRN

Click Record GRN on any ISSUED or PARTIAL_RECEIVED PO. The dialog pre-fills the outstanding qty per line; you can override per-line accepted/rejected and add invoice details. Stock movements get written automatically for inventory-linked PO lines.

E-way bill

Pro-tier feature. Generates the NIC e-way bill via the configured provider, persists the EWB number on the PO, and the chip on the PO row links to the live EWB document.

MSME 45-day rule

When a PO has been open more than 45 days against an MSME-flagged vendor, you'll see a 45D BREACH chip on the vendor row. Aayu sends a daily MSME breach alert (in-app bell + email) so your finance team can prioritise.